Skip to main content

How to Make Video Conferencing a Success for Your Business

how-to-make-video-conferencing-a-success-for-your-business

Are These Pitfalls Ruining Your Video Conferencing Experience? 

Communication is key to running a successful business. But it’s even more imperative when your business is hybrid or remote. 

If people can’t comfortably engage and share ideas, staff may start to feel siloed and isolated. This can easily lead to miscommunication and details falling through the cracks—all snowballing into a business that’s in trouble.

If your video conferencing experience isn’t smooth or easy to initiate, you could be unconsciously hampering your company’s morale. Here are five common pitfalls businesses experience with virtual meetings—and how we can fix them. 

Looking for video conferencing solutions in the Dallas, TX, area? Contact Texadia Systems to get started.  

SEE ALSO: Making Conference Room AV More User-Friendly 

1. Audio Quality 

When your staff is gathered in the conference room, is it hard for the microphone to pick up voices on the other end of the table? That won’t do. 

To ensure everyone’s input is heard clearly, we recommend installing mics as close as possible to each speaker’s mouth. This means adding tabletop or ceiling microphones to the room—and never relying on a single mic at the head of the table, unless you’re in a small huddle space

Echo is also known to ruin the video conferencing experience. If your meeting room experiences excessive echo, we can treat the space with acoustic panels and solutions to balance sound. 

2. Buffering Video 

If your video connection is poor, there’s likely something wrong with your internet connection. We can extend your Wi-Fi range further with wireless access points, but for more reliable connectivity, we recommend wiring essential areas (like the conference room) to the network. 

3. Conference Room Lighting

Harsh shadows and dim lighting can make it hard for participants to see each other clearly, leading to a less engaging meeting. A thoughtfully planned lighting design can make a world of difference. 

By strategically placing light fixtures and integrating a lighting control system, you can adjust color temperature and brightness to suit different times of the day and create a more professional and visually appealing environment.

4. Background Distractions 

Visual distractions in the background can detract from the focus of the meeting. Encourage staff to use virtual backgrounds or the blur feature available in platforms like Zoom and Google Meet to keep the attention on the speaker, not their surroundings.

5. Technical Difficulties

Nothing disrupts a meeting more than ongoing technical issues. A streamlined, all-in-one control system can simplify the use of conference room technology, allowing you to manage audio, video, lighting, and even room temperature from a single interface. This ease of use minimizes the risk of technical glitches and enables more productive meetings.

Does This Sound Like Your Business? Fix Your Conferencing Issues with an Integrator 

Technical challenges in video conferencing can disrupt meetings, lower productivity, and negatively impact team morale. However, by partnering with an experienced AV integrator like Texadia Systems, we can design and implement a video conferencing system that’s reliable and easy to use. 

Our team will assess your space, recommend the best technology, and ensure all systems work together smoothly—so you can focus on your business, not the technology.


Ready to upgrade your video conferencing experience? Contact Texadia Systems today to get started!

Lutron Motorized Shades Play Nice with Smart Home ...
Your Healthcare Facility Is Safer & More Welcoming...

Tags

Klipsch Team Rooms Network Services Video Conferencing System smart home Wi-Fi video commercial automation Interactive Displays Conference Room AV Home Theater Installation Boardroom Technology Motorized Window Treatments Hotel AV Commercial Automation System Motorized Shading commercial networking Josh.ai Digital Signage Lighting Control Smart Lighting Control Media Room DIY Control4 Showroom Conferencing System Tunable LED Lighting 2019 Home Networking JBL Hidden Audio Home Theater Installations Outdoor AV UCaaS Commercial IT Commercial Network Audiovisual Outdoor Entertainment Access Control Commercial Automation Conferencing AV Zoom Rooms AV Solutions Home Lighting Control AV Distribution 4K Alarm.com Multi-Room Audio Acoustics Whole Home AV Recording Studio Control4 Microphones Home Theaters Whole Home Audio DMF Lighting Teams Tunable Lighting LED Video Walls Custom AV LED Display Smart Home Company Audiovisual Equipment Touchless Technology Outdoor Audio Soundproofing Teams Rooms Microsoft Teams Ketra Mcintosh Coastal Source QSC Residential Solutions Conference Room Conference Room Technology Surround Sound Network Cabling Service HomeWorks video-tele conferencing Climate Control new year Electric Vehicle SurgeX Verkada Energy Efficient LED Circadian Lighting Commercial AV Audio Video Installation Sonos Smart Home Technology AV Technology Energy Efficient home automation system LED Lights Sound Masking Smart Home Installation Smart Home System Hospitality AV Savant Automated Shades Mersive Smart Locks digital signage IoT Energy Control Audio Distribution Soundmasking Hidden AV Lighting Lutron Meeting Room AV Sonance 4K Surveillance Control4 Dealer Home Networks Crestron Surveillance Cameras Structured Cabling Lutron Shades Home Upgrades Remote Monitoring Home Security Texadia Google Meet Video Conferencing Smart Security MicroLED Samsung Commercial Technology system integration Energy Managment Sony Home Networking Installation Smart Lighting Draper Video Walls LED Lighting AV Integration Lighting Design Voice Control LED Energy Efficiency Acoustic Treatments Commercial Security AV as a Service smart home control Structured Wiring audio Outdoor TV media room AvaaS texadia systems Zoom Conferencing Solutions Home Audio Video Conferencing Technology Hi-fi Audio Energy Management Commercial Networking Cabling Installation residential av maintenance High-End Audio Home Automation System Audio Video Distribution smart home automation Home Automation Conference Room Automation Wireless Access Points Crestron AirMedia Home Network Distributed Audio Home Theater Automation System Video Analytics Unified Communications Wi-Fi 6 Whole-Home Audio Power Management Generac Air Media 2.0 Residential AV Landscape Lighting Motorized Shades commercial av Cabling Networking Smart Home Automation
Subscribe to Inspiration
Stay up to date on the latest smart technology ideas and innovations.

Powered By One Firefly   |    Sitemap   |    Privacy Policy


https://www.cigna.com/legal/compliance/machine-readable-files

This link leads to the machine-readable files that are made available in response to the federal Transparency in Coverage Rule and includes negotiated service rates and out-of-network allowed amounts between health plans and healthcare providers. The machine readable files are formatted to allow researchers, regulators, and application developers to more easily access and analyze data.