Making Conference Room AV More User-Friendly
Hybrid Meetings & Presentations Don’t Have to Be a Headache
It’s a problem plaguing offices nationwide: ghost conference rooms. As hybrid work grows in popularity and we rely more heavily on technology, many businesses find it easier to join meetings individually online. With half the staff working hybrid and half in the office, conference rooms are left unused.
But in-person meetings still offer incredible benefits. In the office, people are more likely to voice their opinions, open up, and find solutions they may not have otherwise. Your office’s conference rooms don’t have to go unused—you may just need to make your systems more user-friendly.
Here’s how you can improve the meeting experience with more strategic conference room audio-video. And if your business is in the Frisco, TX, area, contact Texadia Systems to install these solutions today.
SEE ALSO: Boardrooms to Huddle Rooms: Conference AV for Every Space
How to Make Conference Rooms More User-Friendly
All-In-One Control
To host hybrid meetings with a group in person, you need cameras, microphones, speakers, and video displays to capture everyone’s input and ensure they can be seen. Some businesses have these technologies in place, but when it’s time to start a meeting, they aren’t sure how to set everything up and connect it to Zoom.
You can solve this with a conference room controller like Crestron Flex, which connects all your room’s devices (including lighting and shading) to one system. The touchscreen controller can sit at the center of your table, and with a tap of a button, you can turn on AV and join the video call on your calendar.
Familiar Interfaces
While certain rooms may need specialized technologies, such as an additional display or automated shades, all your conference rooms can be managed through a consistent control system interface. User-friendly icons on touchscreens and control panels will provide visibility of the room’s technologies. With a simple tap, you can promptly initiate video calls, seamlessly connecting all essential hardware. You won’t need to juggle various devices each time a call is scheduled; everything will be seamlessly integrated, and everyone on staff will feel comfortable using the systems they know already.
Platform Agnostic
The Crestron Flex controller enables BYOD—”bring your own device”—so you can use various conferencing platforms in the same space. Whether you’re joining calls with Zoom, Teams, Google Meet, or another platform, all your AV components will still sync to the platform. When your conference rooms can do it all, you’ll spend less time configuring technology, and people can confidently start hybrid calls with less confusion.
Wireless Content Sharing
People often gather in conference rooms to share reports, ideas, or presentations that they’ve already drafted on their own computers. So when it comes time to share with the main display, will there be a delay as people try to find compatible cables and ports for their devices?
Instead, you can simplify meeting room presentations with a wireless content-sharing system. Solutions like Crestron’s AirMedia make it easy for users to instantly share their screen to the main display through the AirMedia app. Audio will instantly connect to your room’s speakers while crisp 4K video is sent to the conference room screens. Wireless sharing systems also mean you can eliminate tangles of wires and adapters, making the conference room clutter-free.
Enhance Your Meeting Room Experience with Texadia Systems
Could your business benefit from new conference room systems? Contact Texadia Systems to learn more about these solutions and to bring them to your company today.
