5 Signs It’s Time to Upgrade Your Boardroom Technology
Host Better, More Efficient Meetings with the Right Solutions
Businesses need to stay ahead of the curve to communicate effectively in our increasingly digital world. Even if you’ve returned to the office, video conferencing is the future of interviews, training, client calls, and communication between office branches.
Is your company’s boardroom technology up to date? You could be saving valuable time while improving the meeting experience with today’s modern conference room AV.
Read on to see if your conference room technology could use an upgrade. And for commercial AV installations in the Frisco, TX area, contact Texadia Systems to learn more!
SEE ALSO: Should Your Business Pay Monthly for Technology? Check Out AVaaS!
1. You’re Using Laptops for Video Calls
If a team needs to conduct a video call, are you placing a laptop at the head of the conference table to join Zoom, Google Meet, or Teams meetings? Or perhaps everyone is joining individually from their desks—negating the entire purpose of in-person work.
That won’t do! For everyone to see, hear, and be understood as a group, you need a conferencing system that incorporates a wide-angle camera, large video displays, and 360-degree microphones to capture everyone’s input. With all hardware integrated into one system, you can join video calls with the press of a button, making collaboration a smooth experience for all.
2. You Need to Email Files for Presentations
How do you currently display data, PowerPoint presentations, or other information in your conference room? If you still need to email files to the room’s PC or finagle incompatible cables and dongles, it’s time to switch to wireless content sharing.
Wireless sharing systems let users connect their devices to the main display over Wi-Fi. That means everyone can bring their own laptops and tablets and share content in seconds.
3. Your Meeting Audio Is Poor
If video call participants struggle to hear what your team is saying, there may be an issue with your technology and room acoustics. Consider investing in an array microphone that captures several voices around the room, intelligently mixing the audio. Microphones should be placed either on the table or mounted on the ceiling to capture 360 degrees.
And if there’s an echo? Acoustic wall panels and absorptive materials like carpeting help reduce vibrations that cause audio issues.
4. You’re Still Using Paper to Reserve Rooms
In large office buildings, many departments may be competing to use the conference rooms. How do you currently reserve meeting spaces? If you’re still using paper logs that need to be replaced and maintained each week, you can simplify reservations with digital room scheduling software.
From your personal computer, you’ll remotely reserve a room for a block of time, sending the room location to everyone’s calendar. Then, in the room, a touch screen will display the schedule for the day, showing when it’s available or reserved.
5. All Your Tech Is Disjointed
If each device and system relies on its own interfaces, remotes, and apps, will that really save time? Instead, streamline your meeting room experience with a smart system that consolidates displays, speakers, microphones, meeting software, room scheduling, lighting, shading, and more into one system. Then, with a tap of a button on the control panel or tabletop console, you can prepare the room and start meetings in seconds.
Ready for a superior boardroom experience in your Texas office? We design and install conference room systems with AV as a service plans. Contact Texadia Systems to learn more today!
